Colonial Forest Condominiums                                             Monthly Minutes

Minutes of each meeting will be posted  after the monthly board meeting which  meets the third Monday of every month at 6:00 PM.
When there isn't a meeting,  no minutes will post for that month



 
  COLONIAL FOREST HOMEOWNER’S ASSOCIATION
BOARD OF DIRECTORS MEETING Jan 16th, 2012


BOARD MEMBER’S PRESENT:Aaron Dahl, Val Krzyzaniak, John Halvorsen, Joni McKee, and Brenda Radeke
TARGA MANAGEMENT PRESENT:Justin Smith
BOARD MEMBER’S ABSENT:Marilyn Kelleigh, and Jess Salazar

•As Marilyn Kelleigh was absent, Val Krzyzaniak took the minutes.
•Welcome to new board members Brenda Radeke and Jess Salazar.
•Joni McKee made the motion to approve the Dec 19th 2012 minutes as written, Aaron Dahl, seconded, all approved.

Financial Report – Justin Smith
Justin Smith will send warning letters to 3-5, 9-2, 19-2, 20-6 and 21-6 regarding late homeowners dues. There will be a Trustee Sale of 19-3. Foreclosure lawsuits are pending on 21-4 and 9-6. Val Krzyzaniak made the motion to approve the financial report and John Halvorsen seconded, all approved.

Homeowner issue
Homeowner Jim Charlestrom 22-1 met with the board on two issues.

•Requested approval to build a walkway as shown on a blue print supplied to the CFHOA Board. The homeowner will pay all costs. Val Krzyzaniak made the motion to approve, Aaron Dahl, seconded, all approved.

•Requested that CF pay the $250 deductable for damages that occurred to his car by our south gate. Our attorney recommends paying this. John Halvorsen made the motion to approve payment with a general release form, Val Krzyzaniak, seconded, all approved.

Gate operations signs
John Halvorsen made the motion to purchase four gate or road signs to outline details and liability of gate operations. Aaron Dahl seconded, 4 approved, 1 disapproved. Val Krzyzaniak disapproved because he says there are already too many signs.

Violation committee
Violation letters will go out to 26-1, 25-1, 22-1 and 13-1. Justin Smith and John Halvorsen will have a conversation with the owner of 2-6 regarding several issues.

Grounds issues
•Building 17 has insulation and fascia trim issues.

•Leaf Guard came to the campus to address water flow issues on several buildings with fascia trim boards.

•4-5 has a torn fireplace cap. John Halvorsen and our staff are looking into repairs or replacements.

Wood fence removal timetable
In a previous meeting it was approved to remove the wood fencing from Building 1 and unit 3-6. This has not been touched yet and no timetable is set. A timetable is required because there may be homeowner issues. Joni McKee made motion to set a timetable for this of March 1st, 2012 and send this notice to homeowners affected, John Halvorsen seconded, 4 approved and 1 disapproved. Val Krzyzaniak disapproved because one homeowner has spent their own money to keep their section of the fence in good repair.

List of approved Exterior Lights
The list of approved Hampton Bay Exterior Lights will be on the website.

List of approved Storm Doors
Listing the approved Storm Doors is tabled to the next meeting.

East Fence Removal
Removal of sections of the East Fence will start shortly.

Request for unit rentals
Several homeowners requested permission to rent out their units for a year. The CFHOA Board does not have the power allow this. Justin Smith will send letters explaining the rules to the homeowners who requested this.

Rules change: Special signage allowed for the day of an event
The rules and regulations will be amended to allow campus signage on the day of an event to advertize such events as “Open Houses”. Such signage must be removed by the end of the day of the event. Joni McKee will amended and publish the rules changes to the website. Joni McKee made motion to approve, John Halvorsen seconded, all approved.

Rotting deck issue
There is a rotting deck issue at 15-2. Two bids were received. Val Krzyzaniak made the motion to approve the Daniel’s Construction bid, Aaron Dahl seconded, all approved.


Next Meeting
The next meeting is scheduled for Feb 20th, 2012.

Respectfully submitted,
Val Krzyzaniak (Treasurer)
acting as temporary secretary          

Websitehttp://www.colonialforest.net/
Email Joni McKee (President): contactus@colonialforest.net or
John Halvorsen (Grounds Manager): jolimusic@earthlink.net
Phone Joni McKee (President) 253-517-7906, or
John Halvorsen (Grounds Manager) 253-924-1809 or


Justin Smith (Targa offsite manager) 253-815-0393 x 32